Hotel and Travel

Recommended Accommodation

All sessions will take place at the University of Toronto St. George Campus.

There is no official hotel for the Citizen Lab Summer Institute. Please see below for a number of recommended hotels near the meeting venue.

We encourage attendees to make their reservations early.

Getting Around in Toronto

Travelling by Public Transit

The Toronto Transit Commission (TTC) is the city’s public transportation system. It includes a subway system, streetcars and buses.

You can purchase a Presto card and load with funds for cost savings.

“St. George Station” is the closest subway station to the workshop venue, the University of Toronto St. George Campus.

If you are staying at the Holiday Inn Toronto Downtown Centre hotel, then “College Station” is the closest subway station to that hotel.

Useful links:

Travelling by Taxi

If you require taxi, you can call Beck Taxi at +1-416-751-5555. You can also download their iPhone and Android apps.

Travelling by Ride-sharing

Lyft and Uber are available in Toronto

Airport to City

From Lester B. Pearson Airport (YYZ)

For taxi from Pearson airport, please see here.
If you would like to book taxi pick up to or from the airport, please call Aeroport Taxi at +1-416-255-2211 or toll free 1-800-465-3434.

Union-Pearson Express:
If you are taking the Union-Pearson (UP) Express, you can disembark at “Union Station” to transfer to TTC Subway “Union Station”.

From Billy Bishop Toronto City Airport (YTZ)

Taxi: Taxi stand located outside of airport at Bathurst Street.

Porter Airlines Shuttle Bus + Public Transit: Shuttle is free but only between airport and downtown at York and Front Street. You can transfer to the subway station “Union Station” near York and Front Street.

Car Rental

For car rentals, please see http://www.torontopearson.com/en/toandfrom/carrentals/#

Parking

Parking lots:

Weather

Click here for Toronto’s weather forecast.

Expense Reimbursement

Required Forms

For those confirmed to receive travel support, please fill out and sign the expense reimbursement form (XLS). Ensure name, mailing address, signature of claimant, and reimbursement currency fields are completed. Incomplete forms will not be processed.

If you have missing receipts, please fill out the missing receipts (XLS) form.

Payment will be provided by mailed cheque. If wire transfer is required, please fill out the Outgoing Wire Transfer (PDF) form.

Deadline

The deadline to have your reimbursement reviewed and processed is August 31, 2019. We prefer that you drop off the documentation in person with Ivy (in Room 312 of the lab) on the following dates and times:

Wed. July 31 between 10AM-4PM
Thu. Aug. 1 between 10AM-4PM
Fri. Aug. 2 between 10AM-4PM

For flights booked by Citizen Lab:

Retain boarding passes for all legs of your trip to and from Toronto (preferably electronically). Note that the airline boarding pass links expire; please screenshot your boarding passes. Return flight boarding pass(es) should be emailed to: [email protected]

For flights reimbursed by Citizen Lab (booked by participant)

Drop off to Ivy/email: [email protected]

  1. Expense Reimbursement Form (complete the left section of the form and sign; we will complete the right accounting section for you).
  2. If you require payment in a different currency (not $CAD nor $USD), please complete the Outgoing Wire Transfer form with your address, banking information and bank address and confirm the currency we should reimburse you. For $CAD/ $USD reimbursements we will be sending cheques to attendees.
  3. Retain boarding passes for all legs of your trip to and from Toronto (preferably electronically). Note that the airline boarding pass links expire; please screenshot your boarding passes. Return flight boarding pass(es) should be emailed to: [email protected]
  4. Provide your eticket with payment information. Note: if someone paid on your behalf, the University requires that we pay the payor directly (therefore the above documentation from #1-2, should be their name and bank account/address).

For hotel reimbursed by Citizen Lab (booked by participant)

Drop off to Ivy/ email: [email protected]

  1. Expense Reimbursement Form (complete the left section of the form and sign; we will complete the right accounting section for you).
  2. If you require payment in a different currency (not $CAD nor $USD), complete the Outgoing Wire Transfer form with your address, banking information and bank address and confirm the currency we should reimburse you. For $CAD/$USD reimbursements we will be sending cheques to participants.
  3. Include Check Out bill with payment information (i.e. CC) for the room (CL will not be reimbursing for incidentals, i.e. room service, laundry, etc.). Room charge should be least expensive one occupancy and for the duration of CLSI (extra days before or after will not be reimbursed unless prior approval was provided in writing). Note: if someone paid on your behalf, the University requires that we pay the payor directly (therefore the above documentation from #1-2, should be their name and bank account/address).

For AirBnB to be reimbursed by Citizen Lab (booked by participant)

Drop off to Ivy/ email: [email protected]

  1. Expense Reimbursement Form (complete the left section of the form and sign; we will complete the right accounting section for you).
  2. If you require payment in a different currency (not $CAD nor $USD), complete the Outgoing Wire Transfer form with your address, banking information and bank address and confirm the currency we should reimburse you. For $CAD/$USD reimbursements we will be sending cheques to participants.
  3. Email confirming amount charged to CC, stay, and address. Charge should be equal to or less than one room hotel occupancy (if uncertain, please check with us). Stay should only be the dates of CLSI (extra days before or after will not be reimbursed unless prior approval was provided in writing).
  4. Confirmation of stay – i.e. email from host from AirBnB thanking you for stay and review (this can be emailed to: [email protected])

Reference: UofT’s Accommodation Reimbursement Policies

The University uses the Bank of Canada exchange rates as per the date of the expense transaction unless a credit card statement is provided showing the cost incurred in your local currency or for items paid in cash, a foreign currency exchange receipt showing the exchange rate is provided. University policy stipulates reimbursements are to be paid out to the individual who incurred the expense.